Executive Assistant/Receptionist
3.
6 Provo, UT Provo, UT Estimated:
$54.
3K - $68.
8K a year Estimated:
$54.
3K - $68.
8K a year 8 days ago 8 days ago 8 days ago JOB PURPOSE We are seeking a motivated and detail-oriented individual to join our team as an Executive Assistant and Receptionist.
In this role, you will provide high-level administrative support to our executives while also managing front desk activities.
The successful candidate will be responsible for ensuring efficient office operations, maintaining a professional and welcoming reception area, and assisting with various administrative tasks.
DUTIES & RESPONSIBILITIES Manage extremely active calendars of appointments; complete expense reports; compose and prepare correspondence that is sometimes confidential; arrange complex and detailed domestic and international travel plans, itineraries, and agendas; and compile documents for travel-related meetings.
Provide a bridge for smooth communication between the Executive office and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff.
Provide leadership to build relationships crucial to the success of the organization and manage a variety of special projects for the CEO, some of which may have organizational impact.
Prioritize conflicting needs, handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.
Participate as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings.
Assist in coordinating the agenda of Executive Committee meetings and off-sites, and Open Mic meetings.
Coordinate and organize meetings and conferences.
Greet visitors and direct them to the appropriate person or department.
Answer and direct phone calls, taking messages when necessary.
Maintain a clean and organized reception area.
Order and maintain office supplies, ensuring adequate stock levels.
Assist with special projects and perform additional duties as needed.
QUALIFICATIONS Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, Social Marketers and customers.
Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
Forward looking thinker, who actively seeks opportunities and proposes solutions.
Strong work tenure:
five to 10 years of experience supporting C-level Executives.
Excellent organizational and time management skills.
Strong verbal and written communication skills.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
Ability to prioritize tasks and meet deadlines.
Exceptional attention to detail and accuracy.
Location:
Provo, UT (Onsite Position).
Estimated Salary: $20 to $28 per hour based on qualifications.
6 Provo, UT Provo, UT Estimated:
$54.
3K - $68.
8K a year Estimated:
$54.
3K - $68.
8K a year 8 days ago 8 days ago 8 days ago JOB PURPOSE We are seeking a motivated and detail-oriented individual to join our team as an Executive Assistant and Receptionist.
In this role, you will provide high-level administrative support to our executives while also managing front desk activities.
The successful candidate will be responsible for ensuring efficient office operations, maintaining a professional and welcoming reception area, and assisting with various administrative tasks.
DUTIES & RESPONSIBILITIES Manage extremely active calendars of appointments; complete expense reports; compose and prepare correspondence that is sometimes confidential; arrange complex and detailed domestic and international travel plans, itineraries, and agendas; and compile documents for travel-related meetings.
Provide a bridge for smooth communication between the Executive office and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff.
Provide leadership to build relationships crucial to the success of the organization and manage a variety of special projects for the CEO, some of which may have organizational impact.
Prioritize conflicting needs, handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.
Participate as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings.
Assist in coordinating the agenda of Executive Committee meetings and off-sites, and Open Mic meetings.
Coordinate and organize meetings and conferences.
Greet visitors and direct them to the appropriate person or department.
Answer and direct phone calls, taking messages when necessary.
Maintain a clean and organized reception area.
Order and maintain office supplies, ensuring adequate stock levels.
Assist with special projects and perform additional duties as needed.
QUALIFICATIONS Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, Social Marketers and customers.
Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
Forward looking thinker, who actively seeks opportunities and proposes solutions.
Strong work tenure:
five to 10 years of experience supporting C-level Executives.
Excellent organizational and time management skills.
Strong verbal and written communication skills.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
Ability to prioritize tasks and meet deadlines.
Exceptional attention to detail and accuracy.
Location:
Provo, UT (Onsite Position).
Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
